An Upgrade is Coming from ASCAP!

An ASCAP Licensing Customer Update

ASCAP is excited to announce that our new and improved licensing system - launching for our television and cable licensing customers throughout 2021.

This page will serve as a resource for our licensee customers and will explain the changes you can anticipate seeing in the new system. We will update this page regularly with new information, so please bookmark it and check back frequently.

The new system will roll out to licensees in various phases, so please find your licensee category below to view the most up-to-date information about your particular launch phase.

Television Licensing Customers
Cable Licensing Customers

 

TELEVISION LICENSING CUSTOMERS

The new ASCAP licensing system launched for all television customers in November 2020. Below are the pertinent updates for what the new system means for television customers:

Account Number Updates

The first major change with the launch of the system is that our television customers will receive a new ASCAP License Account Number (actually three different numbers, all of which are explained below).

Each television station will have the following new numbers assigned to them:

Group Number: This is a brand new feature of the system that will allow both station owners and ASCAP to manage accounts at the highest level. The number will be assigned to the corporate entity that enters into an ASCAP license covering one or more individual television stations.

Customer Number: This is the number that television customers are used to. It corresponds to individual stations and is tied to the station’s FCC ID. 

Policy Number: This is another new feature of the system. Every station will now be assigned a policy number for each specific, individual agreement, by term or period covered by such agreement, that the station has with ASCAP. Because we are migrating to the new system information for periods prior to the commencement of the most recent ASCAP-TVMLC agreement, a station may have more than one policy number at launch. Referencing your policy number is the easiest and most efficient way to get information on the exact station, license and period you are enquiring about or submitting payment for.

Please consult the chart below for a visualization of how these new account numbers work:

ASCAP Licensing System Update Account Number Matrix


Statement Updates

Every account will now have two statement options, based on how they would prefer to view their bill. Below is a breakdown of these two options, who each option is suited for, as well as additional customizations we can now offer.

Group Statements:

Generally at the legal entity level and will simply list each station and corresponding policy, with the total amount owed for each policy.
This statement will NOT provide a list of transactions.
This statement type is best suited for:
- Groups who are up to date on their billing
- Groups who have fixed fees
- Groups who rely on other resources to view the details of their account

*Please note: Your account may default to this billing statement automatically. If you wish to change this, please reach out to your account manager.

Individual Statements:

Generated at the policy level.
You will receive one billing statement for each policy your station has, so you may receive multiple billing statements should you prefer this option.
This statement will provide a list of transactions, based on the policy it is for.

Additional Bill Customizations:

We can now accommodate sending statements to a third party for payment
If you would like to set up a completely custom structure (for example: groups by market), we can also accommodate those requests
To discuss customization options, please contact your account manager

When you start receiving your new billing statements, we urge you to please review them carefully. You may notice that due to the fact we are focusing on policy data, there could be slight anomalies. If you see anything of concern, please notify us immediately.

We will soon be offering paperless statements! Paper bills will only be sent out if there is a debit or credit balance.

Bill Examples:

Below are examples of both the Group Billing Statement and Individual Billing Statement. As you can see by the red boxes, the Group Billing Statement will include both your Group Number and the Policy Numbers within that Group.

The Individual Billing Statement will include your Customer Number, but will be mainly focused at the Policy level, so your Policy Number will be prominently displayed. If you choose to receive Individual Billing Statements, you will receive one for each policy. Please note that the Individual Billing Statement shown below may not look exactly like the first individual billing statement you receive. However, all of the important account numbers will still be located in the same areas, highlighted in the example below. The details in the body of the statement may appear slightly different than what you see below.

Group Billing Statement Example:

ASCAP Licensing Group Billing Statement



Individual Billing Statement Example:

ASCAP Licensing Individual Billing Statement



Stay tuned to this page for additional updates about the new system. Thank you for being an ASCAP licensee!

CABLE LICENSING CUSTOMERS

Our new licensing system will likely launch for all cable customers in June 2021.

Account Number Updates


The first major change with the launch of the system is that you will receive a new ASCAP License Account Number (which is actually three different numbers, all of which are explained below).

Each cable group will have the following new numbers assigned to them:

Group Number: This is a brand new feature of the system that will allow both cable account owners and ASCAP to manage accounts at the highest level. The number will be assigned to the corporate entity that enters into an ASCAP license covering one or more individual networks.

Customer Number: This is the number that cable customers are used to using. It corresponds to the individual networks that make up the cable group.

Policy Number: This is another new feature of the system. Every cable account will now be assigned a policy number for each specific, individual agreement, by term or period covered by such agreement, that the account has with ASCAP. Referencing your policy number is the easiest and most efficient way to get information on the exact network, license and period you are enquiring about or submitting payment for.

Please consult the chart below for a visualization of how these new account numbers work:

The ASCAP Cable Music License account hierarchy chart

Billing Statements:

• Generated at the policy level.
• You will receive one billing statement for each policy under your current license agreement, so you may receive multiple billing statements.
• This statement will provide a list of transactions, based on the policy it is for.
• We will soon be offering paperless statements! Paper bills will only be sent out if there is a debit or credit balance.

Bill Examples:

Below is an example of an Individual Billing Statement.  The Individual Billing Statement will include your Customer Number, but will be mainly focused at the Policy level, so your Policy Number will be prominently displayed and should be used for future payment remittances.  Also included will be a "Reports Due" section, outlining any open outstanding reports.  Please note that the Individual Billing Statement shown below may not look exactly like the first individual billing statement you receive. However, all of the important account numbers will still be located in the same areas, highlighted in the example below.

When you start receiving your new billing statements, we urge you to please review them carefully.  If you see anything of concern, please notify us immediately.

The ASCAP Cable Music License Billing Statement 

 

 

Contact us if you have additional questions

Call us at 1-800-99-ASCAP (7227) or email us at licensing@ascap.com